PRIMARY FUNCTION:

Providing reception and Switchboard services together with general administration and

system support to all departments within the Company.

OBJECTIVES:

• First point of contact to visitors to the Company.
• To meet personal callers to the reception area, ensuring visitors badges are allocated and collected.
• Answering of telephone calls and taking messages as and when required.
• Relaying daily answering phone messages.
• Opening and sorting of all incoming mail.
• Preparation and franking of outgoing mail.
• Preparation and scanning of company documentation for archives.
• General filing for sales departments. 
• Customer support to all departments.
• Support meeting requirements - food, drink, equipment.
• Ensure kitchen areas are tidy.
• Maintenance of company databases as required. (SAP, etc)
• A wide variety of administration tasks as and when required to give support to all departments of the Company.
• Order office supplies
• Update notice boards
• Support the Team Leader as and when required.

SKILLS REQUIRED:

• Competence with Microsoft Office applications
• Ability to learn and work with in-house company systems.
• Ability to work as part of a small team.
• Ability to prioritise own tasks and work to deadlines.
• Good written and verbal communication skills.
• Ability to work methodically and with accuracy, (attention to detail)